AllTalentBank

Privacy Policy | AllTalentBank

1. Purpose and Scope of Application:

This privacy policy is designed to clarify the operations and principles of personal information processing by Lisod (the managing company of AllTalentBank) through the AllTalentBank service. The main goal is to provide clarity and reassurance to users about how their information is collected, used, stored, and protected. This not only helps build trust with users but also ensures that AllTalentBank complies with personal data protection regulations in Vietnam and Japan.

This policy applies to all activities of collecting and processing personal information of users when they register, access, and use the AllTalentBank service, including but not limited to personal information provided through account registration, job application submissions, participation in surveys or feedback, and during interaction with service features. Specifically, this policy addresses types of personal information such as names, email addresses, phone numbers, work history, skills, qualifications, and other career-related information that users share with AllTalentBank.

The scope of this policy also includes clarifying how and why Lisod uses users’ personal information, as well as the protective measures established to ensure the safety of this data. The privacy policy emphasizes Lisod’s commitment to personal information security and ensures that all related processes strictly comply with personal data protection regulations in Vietnam and Japan.

 

2. Information Collection:

Lisod’s AllTalentBank service collects personal information to optimize the recruitment process and enhance user experience. Personal information collected includes:

  • Basic Information: Names, email addresses, and phone numbers are basic information that we require to create an account, provide customer support, and maintain effective communication.
  • Work History and Skills: Information about previous work experience, including company names, job titles, job descriptions, and specialized skills, helps us connect candidates with the most suitable job opportunities.
  • Career Interests and Goals: Information about career interests, career goals, and desired types of work helps us provide personalized advisory and recruitment services.

This information is collected through the following means:

  • Registration and Use of Service: When you register and use the AllTalentBank service, we collect information that you voluntarily provide, including but not limited to filling out registration forms, uploading resumes, or updating personal information on your account.
  • Interaction and Feedback: Information is also collected through your interactions with the service, such as feedback, support requests, and participation in surveys or advertising campaigns.

We commit to collecting information transparently and solely for the purpose of providing and improving the service, while complying with legal regulations on personal data protection. Users have the right to control their personal information and can change or delete their information at any time through their account.

 

3. Use of Information

Personal information collected is used for the following primary purposes:

  • Support the Recruitment Process: We use personal information to facilitate the recruitment process by connecting candidates with suitable job opportunities. Information about candidates’ skills, work experience, and career interests helps us create personalized recruitment suggestions for both candidates and partner companies.
  • Improve Service Quality and User Experience: Collected information is analyzed to understand user behavior and needs, allowing us to improve service features, interface, and performance. This includes refining our recruitment algorithm, enhancing platform accessibility and usability, and providing useful content and information.
  • Communicate with Users: We use contact information such as email addresses and phone numbers to send important notifications, service updates, and user support information when necessary. This ensures that users are always up-to-date with the latest information and receive timely support.
  • Comply with Legal Requirements and Regulations: Personal information is also used to ensure AllTalentBank’s compliance with legal regulations and requirements in Vietnam and Japan. This includes processing requests from government agencies, implementing personal data protection regulations, and fulfilling audit and legal compliance requirements.

We commit to using personal information responsibly and only for the purposes clearly communicated to users. Any use of personal information beyond these purposes will be notified to users in advance and will only be carried out with their consent.

 

4. Sharing Information

AllTalentBank commits to protecting users’ personal information and only shares this information under clear and limited conditions as follows:

  • User Consent: We only share personal information with third parties when we have clear consent from the user. This consent may be collected through electronic means, such as checking a box on the platform’s interface, or through a clear agreement that the user has agreed to participate in. Users have the right to withdraw their consent at any time, leading to the cessation of their information sharing.
  • Legal Requirements and Government Agencies: In cases where it is necessary according to legal regulations or by order of competent government agencies, AllTalentBank may be required to share users’ personal information. In such situations, we will share information carefully, ensuring that it is done in compliance with legal requirements and only share necessary information.
  • Recruitment Partners: We may also share users’ personal information with recruitment partners, including companies and recruitment organizations, but only after the user has provided clear consent for this. Sharing information with recruitment partners aims to support users in finding and being approached by suitable job opportunities. The shared information will be limited to what is necessary for recruitment purposes and will be conducted under confidentiality agreements to ensure personal information is appropriately protected.

We commit to adhering to data protection principles and privacy rights, ensuring that all information-sharing activities are conducted transparently and responsibly, with the goal of protecting users’ interests and privacy.

 

5. Information Protection

AllTalentBank commits to ensuring the safety and security of users’ personal information through the implementation of a range of technical and organizational security measures. These measures are designed to protect information from security risks, including but not limited to unauthorized access, use, disclosure, alteration, or destruction:

  • Data Encryption: We apply advanced encryption technology to protect personal data during transmission and storage. Encryption ensures that personal information cannot be read or accessed without authorization, even in the event of data intrusion.
  • Firewalls and Defense Systems: Firewalls and network defense systems are deployed to prevent unauthorized access and protect against threats from the internet. These measures help control network traffic and prevent malicious activities.
  • Access Management: We implement strict access management policies and procedures to ensure that only authorized employees, collaborators, and third parties can access personal information. Access is controlled through the use of usernames, passwords, and, when necessary, multi-factor authentication measures.
  • Security Training and Awareness: AllTalentBank employees and collaborators are trained on best security principles and practices to ensure they understand and comply with measures to protect personal information.
  • Security Assessments and Audits: We regularly conduct security assessments and audits to identify and address potential vulnerabilities in our systems. These activities include penetration testing, risk assessments, and security audits.
  • Incident Response: A security incident response procedure is established to deal with any security breaches quickly and effectively, minimizing the impact on personal information and notifying affected users if necessary.

AllTalentBank values the protection of personal information and commits to continuously improving and updating security measures to address increasingly complex cybersecurity threats.

 

6. User Rights

AllTalentBank respects and protects users’ privacy rights, ensuring that they have full control over their personal information. We commit to providing tools and options for users to easily understand and exercise their rights:

  • Right to Access: Users have the right to request access to personal information that AllTalentBank collects and stores about them. We will provide a copy of that personal information to users upon request, helping them understand the information we hold.
  • Right to Modify: Users can request to modify or update their personal information if they believe it is inaccurate, outdated, or incomplete. AllTalentBank commits to reviewing and making necessary changes quickly.
  • Right to Delete: Users have the right to request the deletion of their personal information from AllTalentBank’s database. Upon receiving this request, we will proceed to delete the personal information, unless its storage is still required by legal regulations or for legitimate business purposes.
  • Right to Object: Users have the right to object to the collection and use of their personal information at any time. This may include objecting to the use of personal data for direct marketing, market research, or behavioral analysis purposes. We will respect this decision and cease using personal information for these purposes.

AllTalentBank commits to providing easy and transparent communication channels for users to exercise their rights. This includes providing specific contact information on our website and platform, where users can submit requests and receive support.

 

7. Privacy Policy Updates

The company recognizes that the digital environment and legal requirements are constantly changing, and therefore, we may need to update this privacy policy over time to reflect changes in our operations or in legal requirements. We commit to making these changes transparently and notifying users about any updates to our privacy policy.

When the privacy policy is updated, we will:

  • Notify on the Website: Any significant changes to the privacy policy will be announced in advance on the official website of AllTalentBank. This announcement will be prominently displayed to ensure users can easily become aware of the updates.
  • Provide Detailed Information: In the announcement, we will provide detailed information about the changes made, the reasons for those changes, and the impact (if any) on how users use the service or how their personal information is processed.
  • Options for Users: If changes to the privacy policy require new consent from users or significantly affect their privacy rights, we will provide options for users to accept or reject those changes, as required by law.
  • Continuous Updates: The latest version of the privacy policy will always be published on AllTalentBank’s website with the effective date clearly stated, helping users easily track changes.

We encourage users to regularly review our privacy policy to stay updated on how we protect their personal information and privacy rights.

 

8. Contact

If you have any questions, concerns, or requests related to AllTalentBank’s privacy policy, or need assistance with how your personal information is processed, we encourage you to contact us. The Lisod customer care team is ready to support and answer any queries you may have:

  • Contact Email Address: To ensure that your request is handled efficiently and promptly, please send an email to contact@lisod.jp. Our team will strive to respond as soon as possible.
  • In-depth Support: In cases where your request involves complex issues or requires in-depth support, we may arrange a call or online conference to discuss your concerns in more detail.
  • Information Security: We commit to securing all information you provide during contact and will only use this information to resolve your request or improve our service.

We value all feedback and are eager to listen to continually improve our service quality and protect your privacy. Do not hesitate to contact us if you need any assistance related to AllTalentBank’s privacy policy.